As part of the ongoing monitoring and review programme, it is essential for an Employee Travel Survey to be undertaken every year to assess the progress of the Travel Plan.

This Sample Employee Travel Survey offers you a template for conducting your own survey.

The sample survey attached includes personal information questions (gender and age). These are not strictly necessary but can be a helpful check to make sure that responses are representative of the whole organisation. Having the personal information included can also help you to be more targeted with your marketing by identifying groups of employees who are showing interest in a particular measure.

It's worth making sure that you send any Employee Travel Survey out with a covering letter to set the context of the survey. It should be signed by a Senior Manager, have a contact name for any queries and also highlight any incentive that you are offering for completion of the survey. This Sample Covering Letter provides you with a template.

Depending on the size and geographic spread of your workforce, you might decide to run the survey online rather than paper based. If you decide to run an online survey, visit www.surveymonkey.com  where you can build your own online survey. They offer various packages, from a FREE standard questionnaire template, to a monthly fee package which allows you to design and brand your own questionnaire, including as many questions as you wish.

It's also worth noting that all surveys should be conducted in accordance with the Data Protection Act. The Act exists to prevent data collected from people being used for purposes other than that for which it was given. For example, guidance states that:

• Personal data shall not be used or disclosed in any manner incompatible with the purpose for which it is collected.

• If the respondent has given permission for data to be passed on in a form which allows for the respondent to be identified personally, the respondent must have first been told to whom the information will be supplied and the purposes for which it will be used.

• If the data contains addresses it should also state who the results might be given to for various purposes.

• For employees joining a car-sharing scheme, the information might be passed on to a company who will organise it.